Personal Data Processing Policy
Last Updated: 27.06.2005
1. Data Controller
Alexander Malinovski (trading as Alexander Portraits) is the data controller responsible for the personal data collected through alexander-portraits.com.
Contact Information: info@alexander-portraits.com
- Phone: +44 777 2 777 222
- Website: alexander-portraits.com
2. Personal Data Collected
When you submit a contact form on my website, I collect:
- Name (to address you properly)
- Email address (to respond to inquiries)
- Phone number (to arrange sessions or discuss services)
3. Purpose of Processing
Your data is used solely for:
- Responding to your inquiries about photography services
- Scheduling and managing photoshoots
- Sending service-related communications (e.g., booking confirmations)
4. Legal Basis for Processing
Under UK GDPR, I process your data based on:
- Legitimate interest (to provide requested services and communicate with potential clients)
- Contractual necessity (if you book a session, processing is necessary to fulfil the agreement)
5. Data Retention
Your personal data will be retained only for as long as necessary:
- Inquiries not leading to a booking: Up to 12 months (for follow-up purposes)
- Booked clients: Up to 7 years (for tax and legal compliance)
After this period, data will be securely deleted or anonymised.
6. Data Sharing & Third Parties
Your data is not sold or shared with third parties for marketing. However, it may be shared with:
- Payment processors (if applicable, e.g., Stripe, PayPal)
- Email service providers (e.g., Gmail, Outlook for communications)
- Website hosting providers (only as necessary for site functionality)
All third parties are GDPR-compliant.
7. International Data Transfers
If any data is processed outside the UK, I ensure safeguards (e.g., UK-approved Standard Contractual Clauses) are in place.
8. Your Rights Under UK GDPR
You have the right to:
- Access your personal data
- Rectify incorrect data
- Request deletion (unless legal retention applies)
- Restrict or object to processing
- Data portability (where applicable)
- Withdraw consent (if processing was consent-based)
To exercise these rights, contact me at info@alexander-portraits.com.
9. Data Security
I implement appropriate measures to protect your data, including:
- Secure website (HTTPS/SSL encryption)
- Limited access to personal data
- Strong passwords and secure storage
10. Cookies & Tracking
My website may use essential cookies for functionality. For details, see my Cookie Policy.
11. Complaints
If you have concerns about data handling, you may contact:
- Me first at info@alexander-portraits.com
- The UK Information Commissioner’s Office (ICO) at ico.org.uk
Cookie Policy
Last Updated: 27.06.20 025
1. What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help the site function properly, improve user experience, and provide analytics.
2. How We Use Cookies
My website, alexander-portraits.com, uses cookies for:
- Essential functionality (e.g., contact form submission)
- Performance/analytics (to understand visitor behaviour)
- Preferences (if applicable, e.g., language settings)
3. Types of Cookies Used
CategoryPurposeExamplesConsent Required?Strictly Necessary — Required for the website to function (e.g., form submissions). Session cookies, security tokens.
Performance — Helps improve site performance by tracking visits (anonymised data). Google Analytics.
Functional — Remembers user preferences (e.g., language settings).
Targeting/Marketing — Used for advertising (not currently used on this site).
4. Third-Party Cookies
If I use services like Google Analytics, they may set cookies. These are anonymised and help me understand visitor trends.
5. Managing Cookies
You can:
- Accept or reject non-essential cookies via the cookie banner.
- Disable cookies via your browser settings:
- Opt out of Google Analytics via Google’s tool.
6. Changes to This Policy
I may update this policy occasionally. The latest version will always be posted here.
7. Contact Me
For questions about cookies or data privacy, email me at info@alexander-portraits.com or call +44 777 2 777 222.