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Personal Data Processing Policy  

Last Updated: 27.06.2005


1. Data Controller 

Alexander Malinovski (trading as Alexander Portraits) is the data controller responsible for the personal data collected through alexander-portraits.com.  


Contact Information: info@alexander-portraits.com 

- Phone: +44 777 2 777 222 

- Website: alexander-portraits.com 


2. Personal Data Collected  

When you submit a contact form on my website, I collect:  

- Name (to address you properly)  

- Email address (to respond to inquiries)  

- Phone number (to arrange sessions or discuss services)  


3. Purpose of Processing  

Your data is used solely for:  

- Responding to your inquiries about photography services  

- Scheduling and managing photoshoots  

- Sending service-related communications (e.g., booking confirmations)  


4. Legal Basis for Processing  

Under UK GDPR, I process your data based on:  

- Legitimate interest (to provide requested services and communicate with potential clients)  

- Contractual necessity (if you book a session, processing is necessary to fulfil the agreement)  


5. Data Retention  

Your personal data will be retained only for as long as necessary:  

- Inquiries not leading to a booking: Up to 12 months (for follow-up purposes)  

- Booked clients: Up to 7 years (for tax and legal compliance)  

After this period, data will be securely deleted or anonymised.  


6. Data Sharing & Third Parties 

Your data is not sold or shared with third parties for marketing. However, it may be shared with:  

- Payment processors (if applicable, e.g., Stripe, PayPal)  

- Email service providers (e.g., Gmail, Outlook for communications)  

- Website hosting providers (only as necessary for site functionality)  


All third parties are GDPR-compliant.  


7. International Data Transfers  

If any data is processed outside the UK, I ensure safeguards (e.g., UK-approved Standard Contractual Clauses) are in place.  


8. Your Rights Under UK GDPR  

You have the right to:  

- Access your personal data  

- Rectify incorrect data  

- Request deletion (unless legal retention applies)  

- Restrict or object to processing  

- Data portability (where applicable)  

- Withdraw consent (if processing was consent-based)  


To exercise these rights, contact me at info@alexander-portraits.com.  


9. Data Security  

I implement appropriate measures to protect your data, including:  

- Secure website (HTTPS/SSL encryption)  

- Limited access to personal data  

- Strong passwords and secure storage  


10. Cookies & Tracking  

My website may use essential cookies for functionality. For details, see my Cookie Policy.  


11. Complaints  

If you have concerns about data handling, you may contact:  

- Me first at info@alexander-portraits.com  

- The UK Information Commissioner’s Office (ICO) at ico.org.uk 



Cookie Policy


Last Updated: 27.06.20 025

1. What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help the site function properly, improve user experience, and provide analytics.

2. How We Use Cookies

My website, alexander-portraits.com, uses cookies for:

  • Essential functionality (e.g., contact form submission)
  • Performance/analytics (to understand visitor behaviour)
  • Preferences (if applicable, e.g., language settings)

3. Types of Cookies Used

CategoryPurposeExamplesConsent Required?Strictly Necessary — Required for the website to function (e.g., form submissions). Session cookies, security tokens.

Performance — Helps improve site performance by tracking visits (anonymised data). Google Analytics.

Functional — Remembers user preferences (e.g., language settings).

Targeting/Marketing — Used for advertising (not currently used on this site).

4. Third-Party Cookies

If I use services like Google Analytics, they may set cookies. These are anonymised and help me understand visitor trends.

5. Managing Cookies

You can:

6. Changes to This Policy

I may update this policy occasionally. The latest version will always be posted here.

7. Contact Me

For questions about cookies or data privacy, email me at info@alexander-portraits.com or call +44 777 2 777 222.